Tutorial: How to Share a Doc on Google Drive

Today I'm doing a quick tutorial on sharing a document in Google Drive. Google Drive is an online (or cloud-based) program connected to your Google account that allows you to store, access, share, and collaborate on a variety of files. And you can access these files anywhere, at any time.

The main thing to note in this tutorial is that Google Drive can both STORE (upload) files and CREATE files. You might store files in Google Drive to access them anywhere, from any computer. Just as you go to "My Documents" to find files, you would go to Google Drive to find the files you saved there.

When you store a file on Google Drive, you can also choose to share that file with others. Sharing a stored file is like e-mailing an attachment with others. You are essentially duplicating the file.

The main part of this tutorial focuses on how to convert an existing document to a collaborative Google Doc.

How to Convert a File to a Collaborative Doc

First of all, a collaborative document is one that multiple people have the capability to edit and save.

Step One. Upload the document to Google Drive. Click the underlined arrow on the left side of your window. Select the file from your computer files that you wish to upload.

Step Two. Once you upload the document, you will see it show up in your list of documents in "My Drive." Please note the different icons that show up by your files. If you uploaded a Word document, you'll see the "W" icon shown to the right. (The blue square means the file is a Google Document.)

Step Three. Click the box next to the file you uploaded. Click "More," scroll over "Open with"and select "Google Docs."

Step Four. Go back to "My Drive" and now find the new document with the Google Doc icon next to it. Click on the name to open the new file. (It will still have the same name as the original file.) If you are concerned with organizing your files, you might delete the original file that you uploaded since it is backed up on your computer. 

Step Five. Find the blue "Share" button on the top right of the page.

Step Six: Type in the e-mail address of anyone you'd like to share the document with. If you have Google Contacts, type names. You can also make the doc accessible to anyone by changing the privacy status.

Crossfade Your Music in ITunes

You've heard the phrase: "There's an app for that." Yes, yes, there usually is. But sometimes you don't even need a special app; the feature just might already be available in a program you use and are familiar with.

Today I'm sharing the VERY simple steps to add a crossfade to your iTunes playlist. 

"Crossfade" definition: fading one song out while fading another song in. This eliminates any gaps between music. 

In the group fitness world, using a crossfade on your playlists helps keep the energy up and create a seamless class. And a lot of people don't know that they can add a crossfade to any playlist just in iTunes. Keep in mind that this option creates the same crossfade for every transition. You might need to try another program or research apps (I'll try to share more later) that offer more options. But for basic needs, iTunes does the job.

Here's what you do. 

Step 1: Open iTunes

Step 2: Click "iTunes" in your menu bar and select "Preferences"

Step 3: Select "Playback" in the popup box

Step 4: Click the "Crossfade" box

Step 5: Place the cursor where you'd like it on the glider. For a more gradual crossfade, move the cursor towards the 12 second range. 

Step 6: Choose a playlist to test the crossfade. Jump to the end of the song, so you can see how the crossfade sounds. Go back to Step 5 and adjust as necessary. 

That's it! Pretty simple, right? This is great for parties or background music too! In the choreographed group fitness world, you'll want to make sure the crossfade doesn't affect music cues at the beginning and end of songs. 

Did you also know you can change when a song begins and ends? I'll share that next week!